The BWI Archives

1903 ~ The Managers' Minute Books


Ruislip Church of England School
Managers’ Minute Book 1864-1903

Managers’ Minute Book 1

(General Introduction - Opens in a new window)

   - 1903 -

Below we present the record of meetings the Managers held during 1903.  

Arthur Balfour, Prime Minster in 1902, had seen the Education Act 1902 passed on 18th December; it was to have a profound impact on the future of education in England. Its primary concerns were the role of school boards, religion, and the need for more and better secondary education. The first two of these, caused a significant change in the management of the Ruislip School and its degree of control over its facilities and curriculum.  

The Local Government Act 1888 had brought about the establishment of Local Councils. These were now to have responsibilities delegated such that they also became Local Education Authorities (LEAs). With this responsibility came significant powers over the schools in their area: both those provided and fully funded by the state, and those which, while not provided by the state, yet provided public education funded in part by the state. 

Each LEA was to have a committee to provide oversight; one requirement of its composition was the inclusion of women.   

As the Ruislip School’s Managers’ Minute book started in 1864 under the impact of the Revised Code of 1862 shows, the Managers had almost absolute control over every aspect of the school.  This was to change radically with the advent of the Education Act 1902.  The key features in relation to the Ruislip School were:    

Management of the School

·        That the previous body of Managers, drawn from the local ‘worthies’ of Ruislip had to be restructured.  The total number was now to be six of which four were Foundation Managers (appointed under the terms of the Trust Deed), the other two to be appointed by the LEA.  (The LEA could decide to increase a management body in size, but only proportionally.) In effect, at Ruislip one was a representative of the Middlesex County Council, the other, of the Ruislip Northwood Urban District Council

·        The school could be grouped together with others under a single management body. 

The Physical Assets  

·        The school building would be free of any charge to the LEA for the purposes of education; the school house was excepted. 

·        The LEA had a duty to fund day to day maintenance caused by fair wear and tear.    

·        However, the LEA could require any fair and appropriate alterations and improvements to the school fabric to the Foundation’s charge. 

·        A degree of access by the LEA to the school building out of school hours for educational purposes was to be allowed and free of charge.   

Personnel and Curriculum
In order for public funds to continue to be paid to Ruislip School it had to accept:

·        That the Local Education Authority had complete control over all secular education at the school

·        The LEA had the right to inspect the school

·        Appointments of staff required LEA approval except employment uniquely for religious instruction; similar regulations controlled dismissal. In these areas the LEA could intervene where appropriate

·        The appointment of teachers, except when uniquely related to religious instruction, could not be restricted to a specific religious creed or denomination; qualifications and experience were to take precedence

·        The content and format of religious instruction was to be driven by the Trust Deed, where existing

The Education Act 1902 came into force during 1903.  The old Minute Book continued in use until July 25th 1903.  However, a new book was started with a management body constituted under the terms of the Act, at a meeting held on 30th June 1903.     


We have combined the two books (MMB1, MMB2) to provide a chronological sequence for 1903.  

The issue of additional 'Offices' i.e. toilets, raised by the Government Inspector and discussed on 8th May was to exercise the Manager's minds for many months to come, not least due to the limited funds they had for any new building initiative, which seems implied by the Vicar at the meeting of 18th April and the accounts presented on the 13th June.  

The final meeting of the ‘old’ management body related to dealing with matters that had arisen between their previous meeting (13/06/1903) and the first of the ‘new’ body.    Although the 'old' Managers had agreed the first meeting of the 'new' be 19th June, it was actually held on the 30th June. This was due to Mr Gott, the General Secretary of the Middlesex Education Committee holding a conference that evening outlining the duties of Managers under the Education Act 1902 (see the July entry in the Parish Magazine).

Once the new management body had been convened, in the main its meetings in 1903 were largely concerned with establishing the new membership. The Vicar, somewhat apprehensive of the new situation, introduced their first meeting advising that they continued the ‘harmonious relationships’ of the former Managers. Also on the agenda was sorting out financial responsibilities, including having to share that financial information with the local council, and coming to terms of the large amount of paperwork emanating from County Hall.

There was also the need to correct the maximum number of Infants that could be accommodated, given an incorrect figure included in the Inspector’s report.  





A Meeting of the Managers was held in the schoolroom on Saturday, February 7th 
at 5.30 p.m.
Present:      Messrs R.H. Dean, J. Browning, W.J. Murch, E. Ewer,
                   Chester Abercrombie,
                   and the Vicar in the Chair

The Minutes of the last meeting were read & confirmed.

Arising out of the minutes the Vicar reported that he had heard from the Manager of the Bloomsbury Savings Bank that the balance in their hands belonging to the school now amounted to £50.6.2 & he thought it would be advisable to spend this money before the close of the current school year. Some discussion took place on the matter and it was decided to place the subject on the agenda paper for the next meeting.  Mr Murch proposed, & Mr Abercrombie seconded, that Mr Deane be appointed Trustee with the Vicar of this Fund, carried unanimously.  Mr Deane consented to act.  

The Vicar produced agreements signed by the 3 assistant teachers on the National Society’s Model Form – but the signatures being on the wrong side of the sheet he was asked to refer them to the teachers & have them signed in the proper place.  

He also produced an agreement drawn up by Mr Youens for himself and wife & reported that Mr Youens was averse to having the salaries of each stated separately as it would shew that he was accepting a salary much below that of other Head Masters in the neighbourhood.  While his wife was working with him, he was willing to go on at the present joint salary, but if from any cause Mrs Youens was unable to continue work. he would require a raised stipend. After due consideration the committee resolved on the proposition of Mr Deane. seconded by Mr Murch. not to require the individual salaries to be separately stated but to enter a joint sum of £135 per annum. with house added.  The Vicar to sign on behalf of the Managers.  

The Vicar reported that he had received from Miss Harris three months’ notice to terminate her engagement.  The attendance in the Infant Department had largely increased & she found the work very trying.  The Vicar said he would be (sic) advertise for a new teacher at once.

The question of placing all the premises in good repair was considered and the Vicar was asked to get tenders from Messrs Moore & Gallop for a) all outside painting; b) internal repairs & where necessary new floors; & c) exterior repairs, replacing defective bricks &c.  

The Vicar reported that he had received communication from the Board of Education, The County Council, and the London Diocesan Association of Voluntary Schools, as a result of the passing of the Education Act. He read to the Managers the Memorandum from the Board of Education re “Foundation Managers” & reported that he & the church wardens as Trustees had applied to the Board for an Order constituting a Body of Foundation Managers under section 11 of the Education Act of 1902.  He also read to the Managers the answer they had given to the questions on Form Ei.A.2 which had been forwarded to the Board of Education as recommended, through the Secretary of the London Diocesan Association.  The Trustees recommended that the Order should be in accordance with the National Society’s Model Form, which was exhibited to the Managers.  The Vicar was appointed by the Trustees Clerk to receive and distribute Notices & orders on their behalf. The request from the County Council was for the last years account which had been forwarded.

William A.G. Gray




A Meeting of the Managers was held in the schoolroom on Saturday,
April 18th at 5 p.m.
when the following members were present:
      Mr Edwin Ewer, Mr H.V. Warrender, Mr W.J. Murch, Mr J. Browning,
      Mr Chester Abercrombie
      & the Vicar in the Chair  

The Minutes of the last meeting were read & confirmed.  

The Vicar reported that he had advertised for a month in the ‘Schoolmaster’ for an Infants Mistress & only had 3 replies.  He had seen one of the applicants whose testimonials he read, and had arranged with her to commence work at a salary of £70 per annum on Monday April 20. She was to come on trial & either side could. during the next month. at any time, give a month’s notice to terminate the engagement. He asked the Managers to confirm his action and this was done.  

The Vicar had received tenders for repairs from Moore & Gallop. Moore’s amounted to £29.13.6  He had mislaid Gallop’s which was more carefully drawn out & was for a larger amount.  He explained the present position of the finances of the school & it was resolved to wait till the end of the year before anything was done.  

The Vicar had received letters from Mr Gott organizing secretary of the Technical Education Committee asking whether we wished to be grouped with some other schools or not.  This was answered in the negative.  – also wishing to receive, as soon as convenient, the names of 4 Managers to be appointed under the Trust Deed – also asking us to send him for the purpose of having a copy made – our Trust Deed. It was decided to send this to him.  

There was also a letter from the Hon. & Revd J.S. Northcote asking if the Managers assented to proposed changes in the rules & constitution of the London Diocesan Church Schools Association. These were read to the meeting and considered & the Vicar was asked to reply that we assented.  Also a letter re Aid Grant repayment. There were also further papers sent out of the Education Department & The Education Committee of the County Council, but as they were somewhat abstruse it was decided to defer their further consideration till another meeting.  

A letter from the Archbishops of Canterbury & York re a Temple Memorial Fund for necessitous schools – and the report of the Diocesan Inspector were laid on the table.  

It was decided to have the next meeting on Friday May 8th at 6.30 p.m.  

William A.G. Gray




A Meeting of the Managers was held in the schoolroom on Friday, May 8th at 6.30 p.m.
Present:      R.H. Dean Esqre, E. Ewer Esqr, J. Browning Esqr,
                  & the Vicar in the Chair  

The Minutes of the last meeting were read & confirmed.  

A paper send out by the Board of Education, No 472, which had been in circulation among the members since the last meeting did not appear to have gone all round to each individual & was not forthcoming at this meeting.  

The Vicar reported that the premises had been carefully inspected last week by a surveyor sent down by the County Council, but no report had been received.  He thought it would be wise to delay any repairs or improvements until it was known what the County Council would require.  It appeared that the Grant from the Department due at the end of the year would undoubtedly be paid to the Managers to disburse, and the proposition that these amount should be paid in to a Central Fund was a suggestion, not an order, from the Board of Education.  

The Inspector had visited the school this day & had found 93 infants in attendance – 99 having been present [?] whereas the premises were only large enough for 77 – and the teacher only qualified to take charge of 90.  The rise in numbers was sudden & due to the closing of a small school at Breakspear – A considerable number of children will be removed on Monday next to the upper school.  The Inspector thought it would be an advisable plan to build new offices &c with the surplus in hand at the end of the year.  The new mistress (Miss Knight) is doing excellent work. The Vicar was asked to make arrangements for the election of the four Foundation Managers on Saturday May 23rd 1903

William A.G. Gray



June 13. 1903

A Meeting of the Managers was held in the schoolroom on Saturday, June 13th at 5.30 p.m.
Present:      Messrs H.V. Warrender, R.H. Dean, J. Browning, W.J. Murch, E. Ewer
                   and C Abercrombie, 
                   and the Vicar in the Chair  

The Minutes of the last meeting were read & confirmed.  

The Vicar read the “Interim Order” received from the Department and the meeting proceeded to the election of the three foundation managers, the Vicar acting ex officio in accordance with the Trust Deed.  Mr Murch proposed that Messrs H.V. Warrender, J. Browning and Chester Abercrombie be the three Foundation Managers under the Education Act of 1902.  Mr Deane seconded the proposition and it was carried unanimously.   

The Vicar read various letters received from the Technical Education Committee of the Middlesex County Council & where necessary stated the nature of his reply.  

Mr Deane proposed and Mr Abercrombie seconded that the 1st general meeting of the new Managers be held on Friday June 19th at 5 p.m. carried unanimously.  

The Vicar presented the accounts which shewed an overdraft of £16.0.5.  The total expenditure being £342.14.4  and receipts £326.13.11  

Form No 9 was filled up and signed by the managers present.

William A.G. Gray

Start of the new Minute Book:   


June 30 1903

The first Meeting of the Managers appointed under the Education Act 1902 was held in the school at 5 p.m. on Tuesday June 20 1903

Present:      Foundation Managers, The Vicar (in the chair), Chester Abercrombie
                   County Council Manager, Mr Walter Morford
                  Parish Council Manager, Mr. R. H. Deane  

The Vicar in opening the meeting drew attention to the fact that it was the first meeting of the New Body of Managers appointed under the Education Act 1902; and said that while there might be some doubt in their minds as to the exact nature of their duties, and as to how the New Act would work, he was quite sure they were all activated by a sincere desire conscientiously to carry out the intentions & provisions of the Act in their integrity, and to maintain the school in thorough efficiency having due regard to the interests of all classes, and all shades of religious thought & opinion in the parish. He hoped that acting in that desire they might be able to work as amicably and as freely from all unpleasantness or friction in the future as they had done in the past.  

The Vicar, for the information of Mr Morford, read that part of the minutes of the last meeting of the old Managers which referred to the appointment of the three foundation Managers Messrs C. Abercrombie, J. Browing and H.V. Warrender – the Vicar being ex officio manager & Chairman.  

The Vicar intimating that he was willing, for a time, at any rate, to act as Correspondent; Mr Morford proposed, and Mr Deane seconded, that the Vicar be appointed Correspondent, carried unanimously.

The Vicar read some correspondence he had received from Mr. Gott, the Secretary to the County Council Education Committee – one letter referred to the Teachers House of which the Education Authority were not prepared to be the Tenants.  It was proposed by the Vicar & seconded by Mr Deane that a sum of £20 per annum be charged for Rent, Rates and Taxes. carried unanimously;  and £10 for coal, carried unanimously.  

Another letter referred to the ventilation of the school & the Vicar was requested to reply to the effect that the managers would do what was necessary.

William A. G. Gray


Last entry of the first Minute Book:  


July 25th 1903

A Meeting of the old Managers was held in the schoolroom on Saturday,
July 25th 1903 at 5 p.m.
Present:      Messrs Warrender, Deane, Abercrombie
                  and the Vicar in the Chair

The Minutes of the last meeting were read & confirmed.  

The Vicar informed the meeting that he had applied to the Chairman of the London Diocesan Association of Schools for an Aid Grant of £50.  

He also read 2 letters from Mr Gott about the ventilation & repairs of school, also alterations & improvements.  

The Government Report which had been received was read and considered satisfactory.  The highest grants being obtained.

Average attendance 149.  Total sum payable £172.10.6  Deducted superannuation of teachers £5.0.4 Net sum payable £167.10.2

A note appended to the report said that “the average attendance of infants must not exceed the recognised accommodation 53”.

As this appeared to be a mistake the Vicar said he would write about it.

Tenders for repairs from Messrs Moore & Gallop were read but as they did not appear to have tendered for exactly the same work it was difficult to make a comparison.  The Vicar was asked to obtain further particulars, and to give the work to the one whose tender was the lowest.

Not signed

There are no further minutes in the book fols 64r – 94v being left void.


Continuation of the second Minute Book:


October 31st 1903

A Meeting of the Managers was held in the schoolroom on Saturday,
October 31st 1903.
Present:      Messrs H.V. Warrender, C. Abercrombie
                   & the Vicar in the chair.  

The minutes of the last meeting were read & confirmed.  

The Chairman read some correspondence relating to Estimate of Expenditure for the period June 1 1903 to March 31 1904 to which he had replied as follows:
      Salaries of teachers £278.11.8.  
      Books apparatus £25.
      Fuel & Cleaning £27.
      Total £330.11.8. 

He had sent to the Education Committee the following accounts
      National Society £15.8.1½. 
      Cox & Co.
      Needlework £5.2.7.
      Master’s Cleaning £1.12.0.
      Total £22.2.8½.  

The National. Society account included a sum of £1.2.7 for Prayerbooks which the Committee had not sanctioned payment of.  Letters were read from Revd C.M. Harvey, Canon Brownrigg & Mr Gott.  The Vicar had replied that he had not had an opportunity of consulting with his co-Managers but he felt sure that they would not desire to increase the difficulties of the Committee & would not ask for payment.  The Managers present expressed their satisfaction at this reply.  

The Vicar reported that he had communicated to the Committee the amount £20 which the Managers had fixed on for the Master’s Rent Rates & Taxes.  

He also reported that the Education Department had corrected the mistake in <a> note added to their Report & now stated that the school accommodated 168 in the mixed school & 71 in the Infants. Mr Gott informed the Clerk that the “Divisional Clerk” for our district was Mr A.A. Bane: Grasmere, Myddleton Rd Uxbridge.  

The Vicar read a letter from Mr Gott asking the managers to appoint one of their number on the School Attendance Committee for Harefield, Ruislip & Pinner.

Mr Abercrombie proposed that Mr Browning be requested to represent us on the School Attendance Committee. This was seconded by Mr Warrender & carried.  

The Vicar reported that the Trustees & old Managers had repaired & repainted the premises at a cost of £54.

William A.G. Gray


First uploaded: 12 Jauuary 2021
Last revised: 16 February 2021